Meraki IT Recruitment (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Meraki IT Recruitment is a UK-based recruitment business operating under the trading name Meraki IT Recruitment.

Website: www.merakirec.com

Email: info@merakirec.com

For the purposes of data protection law, Meraki IT Recruitment is the data controller.

We may collect and process the following personal data:

Candidates

Name

Email address

Phone number

Job preferences and availability

Information shared via email, LinkedIn, or other communication channels

Please note: CVs are not uploaded directly via our website.

Clients & Business Contacts

Name

Company name

Job title

Business email address

Business phone number

Website usage data

IP address

Browser type and device information

Pages visited and interactions with our website

We collect personal data through:

Website contact forms

Email communications

LinkedIn and other social media platforms

Direct conversations (phone or video calls)

Cookies and analytics tools (see section 9)

We process personal data under the following lawful bases:

Legitimate interests – to provide recruitment services and operate our business

Consent – where you have opted in to marketing communications

Contract – where processing is necessary to deliver recruitment services

Legal obligation – where required by law or regulation

We use personal data to:

Provide recruitment and talent sourcing services

Contact candidates about relevant opportunities

Communicate with clients regarding hiring needs

Respond to enquiries

Improve our website and services

Comply with legal and regulatory requirements

We may share personal data with:

Hiring companies (with candidate knowledge or consent)

Technology providers such as CRM or email platforms

Professional advisers (legal, compliance, or accounting)

We do not sell personal data to third parties.

Some of the tools we use (such as Google and Meta platforms) may process data outside the UK. Where this occurs, appropriate safeguards are in place, including standard contractual clauses or equivalent protections.

We retain personal data only for as long as necessary:

Candidate data: up to 2 years from last meaningful contact

Client data: for the duration of the business relationship

Marketing data: until consent is withdrawn

Data is securely deleted when no longer required.

Our website uses cookies and similar technologies, including:

Google Analytics – to analyse website traffic and performance

Meta (Facebook/Instagram) tracking – for advertising and audience measurement

You can manage or disable cookies via your browser settings. A cookie consent banner may be displayed on our website.

Under UK GDPR, you have the right to:

Access your personal data

Request correction of inaccurate data

Request erasure of your data

Restrict or object to processing

Request data portability

Withdraw consent at any time

To exercise your rights, please contact us using the details below.

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Email: info@merakirec.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk .